Fiscal_Year 2012 Deadlines for Submission of Wyoming Purchase Requisitions

United States Department of the InteriorBUREAU OF LAND MANAGEMENTWyoming State OfficeP.O. Box 1828IN REPLY REFER TO: Cheyenne, Wyoming 82009-18281510 (951) PJanuary 17, 2012EMS TRANSMISSION: 01/18/2012Instruction Memorandum No. WY-2012-014Expires: 09/30/2013To: All EmployeesFrom: State DirectorSubject: Fiscal_Year 2012 Deadlines for Submission of Wyoming Purchase RequisitionsProgram Area: Acquisition and EngineeringPurpose: This Instruction Memorandum (IM) establishes Fiscal_Year (FY) deadlines forsubmission of Wyoming purchase requests/complete packages. These deadlines will ensure thatState Office and District Procurement Staff have the necessary time required to provide qualityand timely service to customers.This IM also establishes the deadlines for submitting construction projects that requireengineering review. All construction and service projects over the $25,000 threshold must bereviewed by the State Engineer. It is policy that draft packages be submitted to the StateEngineer at least three weeks prior to the deadline dates shown below. The State Office or FieldOffice Engineers will provide the review and comments to the requisitioner within 10 workingdays from the time the project is received for review.Policy/Action: Type ofAcquisitionDeadline Acquisition Lead Time *Contracts between $100,001 and$500,0005/25/2012 10 weeksInter-and-Intra GovernmentOrders6/8/2012 4-8 weeksNew Assistance Agreements 6/8/2012 8 weeksTask Orders to ExistingAgreements6/8/2012 4 weeksContracts between $25,000 and$100,0006/10/2012 8 weeksPolicy/Action: Type ofAcquisitionDeadline Acquisition Lead Time*Orders against and existingcontract-technical & price6/8/2012 6 weeks8(a) Contract 6/8/2012 6 weeksPurchase Orders between $2,500and $25,000 (Construction andService)6/8/2012 6 weeksPurchase Orders between $2,500and $25,000 (Supplies)7/13/2012 4 weeksAcquisition Lead Time—The estimated time required to process the acquisition from receipt of acomplete acquisition package, including a purchase requisition, statement of work and allrequired approvals. The acquisition lead times are under optimum conditions, assuming noclarification and/or revision of the procurement request is necessary. Additional lead time maybe required if this is not the case.Time Frame: Effective immediately.Coordination: This IM was coordinated between the State Procurement Analyst, the StateEngineer and the Business Manager, WY-951.Contact: Questions should be directed to Matt Burns, Procurement Analyst, at 307-775-6056.Signed by: Authenticated by:Donald A. Simpson Sherry DixonState Director SecretaryDistributionDirector (850), Room 1075, LS 1CF 1