Fiscal_Year 2010 Deadlines for Submission of WY Purchase Requisitions

United States Department of the InteriorBUREAU OF LAND MANAGEMENTWyoming State OfficeP.O. Box 1828IN REPLY REFER TO: Cheyenne, Wyoming 82009-18281510 (951) PJanuary 26, 2010EMS Transmission: January 27, 2010Instruction Memorandum No. WY-2010-017Expires: 9/30/2011To: All EmployeesFrom: State DirectorSubject: Fiscal_Year 2010 Deadlines for Submission of WY Purchase RequisitionsProgram Area: Acquisition and Engineering.Purpose: This Instruction Memorandum (IM) establishes a Fiscal_Year (FY) deadline forsubmission of Wyoming purchase requests/complete packages. These deadlines will ensure thatState Office and District Procurement Staff have the necessary time required to provide qualityand timely service to customers.This IM also establishes the deadlines for submitting construction projects that requireengineering review. Per IM WY-2010-015, all construction and service projects over the$25,000 threshold must be reviewed by the State Engineer. It is policy that draft packages besubmitted to the State Engineer at least three weeks prior to the deadline dates shown below.The State Office or Field Office Engineers will provide the review and comments to therequisitioner within 10 working days from the time the project is received for review.Policy/Action: Type of Acquisition Deadline ALT*Inter-and-Intra Government Orders 6/11/10 4-8 WeeksNew Assistance Agreements 6/11/10 8 WeeksTask Orders to Existing Agreements 6/11/10 4 WeeksContracts between $25,000 and $100,000 6/11/10 8 WeeksOrders against an existing contract-technical & price 6/11/10 6 Weeks8(a) Contract 6/11/10 6 WeeksPurchase Orders between $2,500 and $25,000(Construction and Service)6/11/10 6 WeeksPurchase Orders between $2,500 and $25,000(Supplies)7/16/10 4 Weeks*ALT = Acquisition Lead Time –The estimated time required to process the acquisition fromreceipt of a complete acquisition package, including a purchase requisition, statement of workand all required approvals. The acquisition lead times are under optimum conditions, assumingno clarification and/or revision of the procurement request is necessary. Additional lead timemay be required if this is not the case.Time Frame: Effective immediately.Coordination: This IM was coordinated between the State Procurement Analyst, the StateEngineer and the Business Manager, WY-951.Contact: Questions should be directed to Matt Burns, Procurement Analyst, at 307-775-6056.Signed by: Authenticated by:Donald A. Simpson Pamela D. HernandezState DirectorWyoming Central FilesDistributionDirector (850), Room 1075, LS 1CF 1