FY2016 Protocol Report To SHPO Data Call

In Reply Refer To:
8100 (CA930) P

EMS TRAMSMISSION: 09/29/16
Instruction Memorandum No. CA-2016-023
Expires: 9/30/17

To:       All CA Field Managers and District Managers
            Attention: Field Office and District Office Archaeologists

From:   State Director

Subject:  FY2016 Protocol Report To SHPO Data Call                                 DD: 11/7/16

Program Area: Cultural, Paleontological Resources, Tribal Consultation

Purpose: This Instruction Memorandum (IM) requires each Field Office and the California Desert District (CDD) to complete a State Historic Preservation Officer (SHPO) Protocol Report for fiscal year (FY) 2016.

Policy/Action: Per Stipulation 14.3 in the 2014 State Protocol, each Bureau of Land Management (BLM) Field Office and CDD is required to submit an annual protocol report summarizing program activity to the Deputy Preservation Officer (DPO) at the State Office. The California field archaeologists provide the information as concise narratives of accomplishments and an MS Excel table. To be consistent with prior year submissions, the data covers the completed fiscal year.

I.    Narrative Report
      The report must include a list of prior fiscal year undertakings including determinations of eligibility made, and a short narrative summarizing Section 106 work and Section 110 and FLPMA accomplishments.
      a. Start the SHPO narrative report with a paragraph that summarizes Section 106 workload conducted by your office.
      b. The remainder of the narrative can be the WO narrative supplied by the Field Offices in August 2016 with minimal modification and updating.
II.   MS Excel Spread Sheet Annual Report Table
       The MS Excel table is identical to 2015 with two exceptions. The last two columns2
        on Sheet 5 “non-Protocol Consultations” have been modified to address SHPO questions at the last annual State Director and SHPO meeting. Sheet 6 “Agreements Documents” has been added and each field office is instructed to populate this with information about all final and draft Programmatic Agreements and all final and draft Memoranda of Agreements. Templates and additional information are available on the confidential archaeological server maintained by CA-BLM Archaeology at T:\ANNUAL REPORT TO SHPO\Annual Report to SHPO 2016.
Submissions should be completed electronically and posted to the T drive in a folder for each Office. Notify the DPO by e-mail when complete but do not transmit the reports as attachments via e-mail.
Timeframe: Narratives and spreadsheet must be submitted on the T Drive before November 7, 2016 to allow sufficient time for DPO review, consolidation, and submittal to the California and Nevada State Historic Preservation Officers (SHPOs) before the deadline.
Budget Impact: The budget impact is minimal. This work is supported by funding distributed through the cultural resources management sub-activity.
Background: The BLM prepares the Annual Report to the SHPOs outlining the preservation activities conducted under the NPA and the State Protocol. The Annual Report is consistent with the BLM’s annual Washington Office reporting requirements, and includes supplemental information agreed upon by the BLM and the SHPOs.
Manual/Handbook Sections Affected: None.
Contact: For additional information, please contact Tony Overly, Archaeologist - DPO, at (916) 978- 4684, or via E-mail at soverly@blm.gov.

Signed by:          
Jerome Perez   
State Director 

Authenticated by:
Cynthia Diezel
Records Manager (Detailee)