Fiscal Year 2015 End-of-Year Recreation Management Information System Data Call
UNITED STATES DEPARTMENT OF THE INTERIORBUREAU OF LAND MANAGEMENTWASHINGTON, D.C. 20240http://www.blm.govJuly 23, 2015 In Reply Refer To:8300 (250/410) PEMS TRANSMISSION 07/29/2015Instruction Memorandum No. 2015-125Expires: 09/30/2018To: All Field Office Officials Attn: State Recreation Program Leads, State National Conservation Leads and Outdoor Recreation PlannersFrom: Assistant Director, Resources and PlanningSubject: Fiscal Year 2015 End-of-Year Recreation Management Information System Data Call DD: 09/18/2015; 09/25/2015Program Area: Recreation and Visitor Services and National Conservation Lands.Purpose: This Instruction Memorandum (IM) informs state directors and field managers about the fiscal year (FY) 2015 End-of-Year (EOY) Data Call for the Recreation Management Information System (RMIS) and requests all field offices (FO) to complete the data call. This IM also requests State Recreation Program leads, or their designee, to complete a review of their data after all state and FO data has been entered into RMIS. Each of the above requirements has a specific deadline.Policy/Action: All field, district and state offices are requested to update required RMIS data for the period October 1, 2014 to September 30, 2015. An estimate of visitation fromSeptember 18 to 30, 2015, may be necessary in order to complete the FY 2015 data. All offices should enter their data into RMIS through the Bureau of Land Management (BLM) Application Security System (BASS), a link can be found at the BLM RMIS INFO intranet site.This year’s data call focuses on:
- Visits to public lands and waters, plus special recreation permits for both commercial and non-commercial private use;
- National Conservation Lands visitation for office, recreation management areas (RMA), sites, rivers, roads, trails or areas;
- Review, edit and update the Travel and Transportation Management module for each office;
- Update any changes to shooting and hunting closure data in the Shooting/Hunting module
- Update recreation sites as to current fee status;
- Number of Recreation Use Permits issued; and
- Partnership and Agreement updates.
Reporting guidance for all of the above is detailed at the RMIS User Information Website and more generally described in the Background section below.Once FOs have completed their work, State Recreation Program leads must review their respective FOs’ data for completeness and accuracy. When the review is complete, a confirmation memorandum should be sent to the Recreation and Visitor Services Division Chief (WO-250). This memorandum should identify both unresolved issues that need attention and any necessary justification of the data. The RMIS Team listed at the RMIS INFO site will be available the week of September 21, 2015 to help with the data quality review. Timeframe: State and FO data are to be entered into RMIS by September 18, 2015. The deadline for the State Recreation Program lead to review their state and FO data and send their confirmation memorandum is September 25, 2015. The system will be closed to any FY 2015 data adjustments at midnight on September 30, 2015.Budget Impact: This planned workload was included as part of the FY 2015 base Recreation (L1220) budget. Use Program Element MA (Evaluate Recreation Areas) when reporting labor for both collecting and entering RMIS data.Background: The RMIS is BLM’s official repository for data relating to the recreational and social use on public lands and waters, including National Conservation Lands. It is an internal system accessible only by BLM personnel. Data within the system includes, but is not limited to, the number of recreation visits, recreation visitor days, type of activities, permits issued, recreation site details, Travel and Transportation Management Areas which contain the off-highway vehicle designation acreage, and partnership agreement details.RMIS is accessed through BASS. This security system requires each user to complete a 1260-12 software application permission form with the necessary signatures. Completed forms can be faxed or scanned/emailed to the National Operation Center and your account will be created in both BASS and RMIS. Please note, guest authorization or read-only status still requires a 1260-12 form to be completed. National Conservation Lands data review and cleanup is the emphasis for this year. If your office, RMA, site, river, road, trail or area designation is within or contains National Conservation Lands, data must be verified for completeness and accuracy.Instructions for this module have been posted on the website.Updating of the Travel and Transportation Management module as well as the Recreational Shooting and Hunting module remain emphasis areas in RMIS and offices should verify this data for accuracy. The RMIS User Information Website serves as a helpful resource for users and guests and can be accessed on the intranet. This website provides links to the Login to BASS, an electronic copy of the 1260-12 form, RMIS 4.0 User Guide, eight RMIS training modules on the NTC Knowledge Resource Center, and Guidelines for Reporting Recreation Visitation and reference documents such as: “Techniques and Equipment for Gathering Visitor Use Data on Recreation Sites.”Manual/Handbook Sections Affected: None.Coordination: Continued coordination and communication will be provided to all RMIS end users via email.Contact: An updated RMIS Team Contact List for use by the State Recreation Program leads and FO users is available on the intranet. Users in each state are directed to a primary RMIS contact for assistance in completing this EOY data call. If your primary RMIS contact is unavailable, anyone on the list may be contacted. If you have questions or need additional information regarding this data call, please contact David Baker, Outdoor Recreation Planner (OC-570) by telephone at 303-236-6313, or by email at djbaker@blm.gov.Signed by: Authenticated by:Amy L. Lueders Robert M. WilliamsActing, Assistant Director Division of IRM Governance,WO-860Resources and Planning