Guidance for Use of Three New Action Codes in Legacy Rehost 2000 to Demonstrate Compliance with Instruction Memorandum No. 2011-122

UNITED STATES DEPARTMENT OF THE INTERIOR

BUREAU OF LAND MANAGEMENT

WASHINGTON, D.C.  20240

http://www.blm.gov

January 31, 2012

In Reply Refer To:

9672 (350) P

EMS TRANSMISSION 02/09/2012

Instruction Memorandum No. 2012-060

Expires:  09/30/2013

To:                   All BLM Employees

From:               Assistant Director, Minerals and Realty Management

Subject:           Guidance for Use of Three New Action Codes in Legacy Rehost 2000 to Demonstrate Compliance with Instruction Memorandum No. 2011-122

Program Area:  All Land and Resource Programs within the Bureau of Land Management.

Purpose:  This Instruction Memorandum (IM) provides guidance for the use of three new action codes in Legacy Rehost 2000 (LR2000) Case Recordation.

Policy/Action:  These three new action codes must be used in conjunction with IM 2011-122, Plan to Ensure Adequate Cadastral Survey Review of Boundary Evidence Prior to Approval of Significant Land and Resource Transactions and Commercial Projects.  The intent of IM 2011-122 is to ensure adequate Cadastral Survey review of Boundary Evidence prior to the approval of significant land and resource transactions and commercial projects.  Follow this link to the Cadastral Survey Review of Boundary Evidence web page and a copy of IM 2011-122:  http://www.blm.gov/wo/st/en/prog/more/cadastralsurvey/cadastral_review_of.html.

These new action codes will track accomplishments associated with Standards for Boundary Evidence review.  Each review request will result in the issuance of one to four certificates.  The action codes are now found in the Corporate Meta Data Repository, Data Element Dictionary 2910.

The codes are as follows:

AC 981 - CAD REVIEW NOT REQUIRED         01ENTER DATE DETERMINED

                                                                                02 NO CADASTRAL REVIEW NEEDED.

                                                                                03 MAY BE USED ON ALL CASE TYPES.

AC 982 - CAD REVIEW REQUESTED               01 ENTER DATE CADASTRAL REVIEW

                                                                                02 WAS REQUESTED.

                                                                                03 MAY BE USED ON ALL CASE TYPES.

AC 983 - CAD CERTIFICATE ISSUED              01 ENTER DATE STANDARDS FOR BOUNDARY

                                                                                02 EVIDENCE CERTIFICATE(S) ISSUED.

                                                                                03 MAY BE USED ON ALL CASE TYPES.

Existing LR2000 data standards will be modified to reflect the following requirements:

Action Code 981 is mandatory for any existing pending application and any new application received on all case types that involve land and resource transactions and commercial projects where Standards for Boundary Evidence review is not requested or not required.  Action Codes 982 and 983 are mandatory for any existing pending application and any new application received on all case types that involve significant land and resource transactions and commercial projects in order to track when a review is requested and completed.

These action codes will be used in conjunction with the newly revised Program Element AQ, Boundary Standard Documents Produced, to determine the number of Standards for Boundary Evidence certificates produced on Federal interest lands and in conjunction with the special interest project code for High Risk Resource Boundaries (HRRB).

Please use these action codes with any qualifying existing pending applications and all new applications.

Background:  The Office of Inspector General (OIG) found that land and resource “. . .  transactions on lands with unreliable boundary surveys and high value resources were routinely processed and approved without the benefit of boundary evidence review by Cadastral Survey personnel . . . .”  Consequently, the OIG recommended that, “BLM implement a plan to ensure Cadastral Survey reviews the adequacy of boundary evidence prior to the approval of significant land and resource transactions” and BLM concurred.  IM 2011-122 was subsequently issued providing guidance designed to tackle these deficiencies.  Use of the above-described action codes are mandatory for each case recordation to demonstrate that the responsible official has complied with the OIG recommendation.

Timeframe:  This IM is effective immediately.

Budget Impact:  Minimal.

Manual/Handbook/Data Standard Sections Affected:  The BLM Corporate Meta Data Repository now contains the action codes within the 2910 data element dictionary.  With this IM these new action codes will be added to the Consolidated Lands and Realty Program Data Standards document.

Coordination:  These codes have been reviewed by Data Administrators and all State Office Realty Program Leads.

Contact:  If you have any questions concerning the content of this IM, please contact me at 202‑208-4201.

Signed by:                                                                   Authenticated by:

Michael Nedd                                                             Robert M. Williams

Assistant Director                                                       Division of IRM Governance,WO-560

Minerals and Realty Management