Standardization of Bureau Timber Sale Contract Numbering

UNITED STATES DEPARTMENT OF THE INTERIOR
BUREAU OF LAND MANAGEMENT
WASHINGTON, D.C. 20240
http://www.blm.gov

June 28, 2012

In Reply Refer To:

5474 (WO-200) P

EMS TRANSMISSION 07/06/2012

Instruction Memorandum No. 2012-153

Expires:  09/30/2013

To:                   All Washington Office and Field Office Officials              

From:               Assistant Director, Renewable Resources and Planning               

Subject:           Standardization of Bureau Timber Sale Contract Numbering             

Program Area:  Forests and Woodlands Management.

Purpose:  The purpose of this Instruction Memorandum (IM) is to establish a standardized format for numbering timber sale contracts.

Policy/Action:  New Timber Sale contracts issued after this IM is issued shall use the following timber sale number format: 

AAA99-TS-YYYY.NNNN

Where:

AAA99 = Cost Center

TS = refers to timber sale

YYYY = fiscal year offered

NNNN = Office timber sale number

For example a timber sale in the Eugene, Oregon District offered in fiscal year 2012 numbered 134 would have the following contract number – ORE00-TS-2012.0134.  Use of the field office cost center in the contract number is optional.  Reoffered no-bid sales shall retain the contract number of the original offer date.

Timber Sale contracts issued prior to this IM shall retain the old format of the contract number.

Timeframe:  This timber sale numbering format will become effective immediately when this IM is issued.

Budget Impact:  None.

Background:  The timber sale contact number includes the office code.  The change from office codes to cost centers has made this change in the timber sale contract number format necessary.  TSIS 5.0 uses the new contract number format as it’s default number code.  The Collections and Billing System accepts both the new and old timber sale contract number format. 

Manual/Handbook Sections Affected:  This Timber Sale number format will be included in the BLM Manual Section 5400.

Coordination:  Revising the timber sale contract number was coordinated among Mike Bechdolt, O&C Forester, Washington Office (WO220); Dave Roche, O&C Forester (OR-931), Dick Watson, National Operations Center (NOC) Forester (OC-580), and Jacquelyn Grenfell, Accountant (OC621).

Contacts:  Additional information is available by contacting Dave Roche 503-808-6020 or Dick Watson at 303-236-0158.

Signed by:                                                                   Authenticated by:

Edwin L. Roberson                                                     Robert M. Williams
Assistant Director                                                       Division of IRM Governance,WO-560
Renewable Resources and Planning