Fiscal_Year 2009 Deadlines for Submission of WY Purchase Requisitions

United States Department of the Interior
BUREAU OF LAND MANAGEMENT
Wyoming State Office
P.O. Box 1828
IN REPLY REFER TO: Cheyenne, Wyoming 82009-1828
1510 (951) P
December 3, 2008
EMS TRANSMISSION: December 4, 2008
Instruction Memorandum No. WY-2009-010
Expires: 9/30/2010
To: All Employees
From: State Director
Subject: Fiscal_Year 2009 Deadlines for Submission of WY Purchase Requisitions
Program Area: Acquisition and Engineering.
Purpose: This IM establishes a FY 2009 deadline for submission of Wyoming purchase
requests/complete packages. These deadlines will ensure that State Office and District/Field
Procurement Staff have the necessary time required to provide quality and timely service to
customers.
This IM also establishes the deadlines for submitting construction projects that require
engineering review. Per Instruction Memorandum WY-2008-010, all construction and service
projects over the $25,000 threshold must be reviewed by the State Engineer. It is policy that
draft packages be submitted to the State Engineer at least three weeks prior to the deadline
dates shown below. The State Office or Field Office Engineers will provide the review and
comments to the requisitioner within 10 working days from the time the project is received for
review.
Policy/Action: Type of Acquisition: Deadline ALT *
Inter-and-Intra Government Orders 6/15/09 4-8 weeks
New Assistance Agreements 6/15/09 8 weeks
Task Orders to existing agreements 6/15/09 4 weeks
Contracts between $25,000 and $100,000 6/15/09 8 weeks
Orders against an existing contract-technical
& price
6/15/09 6 weeks
8(a) Contract 6/15/09 6 weeks
Purchase Orders between $2,500 and $25,000
(Construction and Service)
6/15/09 6 weeks
Purchase Orders between $2,500 and $25,000
(Supplies)
7/15/09 4 weeks
* ALT = Acquisition Lead Time - The estimated time required to process the acquisition from
receipt of a complete acquisition package, including a purchase requisition, statement of work
and all required approvals. The acquisition lead times are under optimum conditions, assuming
no clarification and/or revision of the procurement request is necessary. Additional lead time
may be required if this is not the case.
Time Frame: Effective immediately. AFM, Support Center Managers are requested to provide
a copy of this IM to all District and Field Procurement and Budget Staff personnel.
Coordination: This IM was coordinated between the State Procurement Analyst and the
Business Manager, WY-951.
Contact: Please direct questions to Susan Nagel, Procurement Analyst, at (307) 775-6056.
Signed by: Authenticated by:
Donald A. Simpson Pamela D. Hernandez
Acting State Director Wyoming Central Files
Distribution
Director (850), Room 1075, LS 1
CF 1