FY2014 Protocol Report to SHPO Data Call
October 15, 2014
In Reply Refer To:
8100 (CA930) P
EMS TRAMSMISSION: 10/16/14
Instruction Memorandum No. CA-2015-002
Expires: 09/30/18
To: All CA Field Managers and District Managers
Attention: Field Office and District Office Archaeologists
From: Deputy State Director, Natural Resources
Subject: FY2014 Protocol Report to SHPO Data Call DD: 11/07/14
Program Area: Cultural, Paleontological Resources, Tribal Consultation
Purpose: This Instruction Memorandum (IM) requires each Field Office and the California Desert District Office to submit a completed SHPO Protocol Report for Fiscal
Year (FY) 2014.
Policy/Action: Per the 2014 State Protocol, each Bureau of Land Management (BLM) Field Office is required to submit an annual protocol report to the State Office summarizing program activity for the year. The California Field Archaeologists provide the information that forms the basis of this report to the State Office as concise narratives that share accomplishments and issues and the completed table referenced below. To be consistent with prior year submissions, the data should cover the fiscal year just completed.
I. Narrative Report
As specified in Protocol Stipulation 14.3, the BLM Field Offices shall provide a report
by November 7 to the Deputy Preservation Officer (DPO) for collating and reporting
to the California and Nevada State Historic Preservation Officers (SHPOs) by
December 1. The report must include a list of prior fiscal year undertakings including
determinations of eligibility made, and a short narrative summarizing Section 106
work and Section 110 accomplishments.
a. Start the SHPO narrative report with a paragraph that summarizes the Section 1
06 workload conducted by your office.
b. The remainder of the SHPO narrative report text can be the WO narrative
supplied by the Field Offices in August 2014 with minimal modification and
updating.
II. MS Excel Spread Sheet Annual Report Table
The MS Excel table is also required, and it is identical to 2013 with the exception of
the Undertakings sheet. The Undertakings sheet has been divided into a pre-2104
Protocol section and a 2014 Protocol section to track exemptions applied under the old
and the newly executed Protocol. Modify the number of rows as needed in each
section for the old and the new Protocol entries.
Templates and additional information are available on the confidential archaeological server maintained by CA-BLM Archaeology at T:\ANNUAL REPORT TO SHPO\2014.
Submissions should be completed electronically and posted to the T: drive by the due date in a folder for each Office. Notify the DPO by E-mail when complete, but do not transmit the reports as attachments via E-mail.
Timeframe: To allow sufficient time for review and consolidation to meet Protocol deadline, Field Offices and CDD should complete the Heritage Programs Annual Reports and submit narratives and spreadsheet on the T: Drive by November 7, 2014.
Budget Impact: The budget impact is minimal. This work is supported by funding distributed through the cultural resources management subactivity.
Background: The BLM prepares the Annual Report to the SHPOs outlining the preservation activities conducted under the nPA and the State Protocol. The Annual Report will be consistent with the BLM’s annual Washington Office reporting requirements, and will include supplemental information agreed upon by the BLM and the SHPOs. The Annual Report will be made available to the public via the BLM California website, and the BLM will notify the ACHP of its availability via E-mail.
Manual/Handbook Sections Affected: None.
Contact: For additional information, please contact Tony Overly, Archaeologist, at (916) 978-4684, or via E-mail at soverly@blm.gov.
Signed by:
Thomas Pogacnik
DSD, Natural Resources |
Authenticated by:
Richard A. Erickson
Records Management