Office Codes for Correspondence and Records

IM-AZ-2009-012
Instruction Memorandum
United States Department of the Interior
BUREAU OF LAND MANAGEMENT
Arizona State Office
One North Central Avenue, Suite 800
Phoenix, Arizona  85004-4427
 
April 7, 2009
In Reply Refer To:
1220/1221/1541(9540) P
 
EMS TRANSMISSION 4/09/2009
Instruction Memorandum No. AZ-2009-012
Expires:  When Superseded or Canceled     EXPIRED
 
To:
All Employees
 
 
From:
Deputy State Director, Division of Business and Support Services
 
 
Subject:
Office Codes for Correspondence and Records
 
Purpose:  The purpose of this Instruction Memorandum (IM) is to provide new four-digit office codes for use with correspondence and records prepared by Arizona offices of the Bureau of Land Management (BLM).
 
Policy/Action:  Washington Office (WO) IM No. 2009-065, Change 1, directs BLM to use a modified version of the Financial and Business Management System (FBMS) cost center code for organizational codes.  A related office code consisting of the last four digits of the organizational code shall be used by BLM-Arizona in all correspondence and similar records.  Attachment 1 shows the organizational codes as “org codes” in Column three; the office codes to be used in Arizona correspondence are shown in bold in Column four.  Because the letterhead/heading of the correspondence/record identifies the document as an Arizona record, the “AZ” portion of the organizational code is not used (e.g., see above in parenthesis in the “In Reply Refer To:” portion of this IM).
 
Timeframe:  This policy is effective immediately.
 
Budget Impact:  None.
 
Background:  See WO IM No. 2009-065, Change 1, for additional information and background.
 
Manual/Handbook Sections Affected:  BLM Manual 1220 – Records and Information Management, BLM Manual 1221 – Directives, and BLM Manual 1541 – Correspondence Preparation.
 
Contact:  If you have questions or need additional information, please contact Toni Klimek, State Records Administration Team Lead, at 602-417-9364; Richard Gibbs, State Records Administrator, at 602-417-9347; or Theresa Davis, State Records Manager, at 602-417-354.
 
Signed by:
Raymond Suazo
DSD, Business & Support Services
Authenticated by:
Margaret Walker
Division Management Assistant
 
1 Attachment:
1 - BLM-Arizona Organizational Codes and Office Codes (1 p)

Attachments

Fiscal Year

2009