Facility Compliance Management and Tracking of Compliance Assessment – Safety, Health and the Environment (CASHE) Findings
United States Department of the Interior
Bureau of Land Management
Washington, D.C 20240
http://www.blm.gov
May 25, 2018
In Reply Refer To:
1112, 1703 (850) P
EMS TRANSMISSION 07/11/2018
Instruction Memorandum No. 2018-065
Expires: 09/30/2019
To: Assistant Directors, State Directors, and Center Directors
From: Assistant Director, Business, Fiscal and Information Resources Management
Subject: Facility Compliance Management and Tracking of Compliance Assessment – Safety, Health and the Environment (CASHE) Findings DD: 07/31/2018
Program Area: Facility Compliance and Safety.
Purpose: The purpose of this Instruction Memorandum (IM) is to request status updates from the Washington Office, State Offices, and National Centers on the implementation of recommendations and corrective actions resulting from their CASHE audits. This information will be used to identify projects for Deferred Maintenance CASHE Corrective Action funding in Fiscal Year (FY) 2019. The Bureau of Land Management (BLM) will make use of these updates to: measure facility compliance, evaluate risk related to facility compliance, and make decisions related to future funding, policy, and training needs.
Policy/Action: Updating Status of CASHE Recommendations/Corrective Actions
Organizational units that have had a traditional, Radio Infrastructure (RI), or Sustainability Inspection (SI) CASHE audit between October 1993 and March 2018 are asked to update the status of those recommendations/corrective actions on the spreadsheets that have already been emailed to their State Office Safety Manager, Hazard Management and Resource Restoration (HMRR) Program Lead, Radio Program Lead, and State Engineer. The points of contact for each of the programs receiving the spreadsheets are provided in Attachment 1.
Each organizational unit is to submit their completed CASHE status update spreadsheet to the CASHE contractor with a copy to their appropriate points of contact. Findings from CASHE audits completed during the period April 2018 through June 2018 are not included in the spreadsheets that have been emailed to points of contact in Attachment 1. The status of the recommendations/corrective actions for those audits will be the field’s response from the reports prepared for those audits.
Please note that the instructions emailed with the spreadsheets clarify that a CASHE Corrective Action may be considered complete under one of the following conditions:
(1) If a properly completed Hazard Abatement Plan is prepared and approved in accordance with BLM Handbook 1112-1, Safety and Health Management, and appropriate interim hazard mitigation measures have been implemented. (Note: If an office or center indicates a finding is completed because a Hazard Abatement Plan has been prepared, a copy of the Plan must be submitted with the completed CASHE status update spreadsheet. Failure to provide a properly completed Plan will result in those findings being listed as incomplete. The instructions for completion of the CASHE status update spreadsheet provide additional details.); or (2) If the corrective action is under design or is programmed for construction during the current or next FY.
Implementation of CASHE Recommendations/Corrective Actions
Consistent with available budget resources and other programmatic concerns, organizational units are to implement CASHE recommendations/corrective actions and/or request funding for implementation within 1 year of their audit.
Timeframe: Please return the spreadsheets, with the updated status of CASHE findings provided by each organizational unit, to the CASHE contractor, Aarcher Incorporated, by July 31, 2018. Updated spreadsheets to be emailed to bwisniewski@aarcherinc.com.
Please note that organizational units that do not respond by July 31, 2018, will: have their corrective actions shown as incomplete; negatively affect the FY 2018 CASHE facility compliance performance measure; and be ineligible for deferred maintenance funding for CASHE Corrective Actions.
Background: In FY 2017, 97 percent of the BLM’s organizational units were rated in good safety, health, and environmental condition. This performance was based on information received in response to IM No. 2017-079, which asked the field to update the status of incomplete CASHE findings.
Criteria for Annual CASHE Performance Rating: FY 2018 is the second year SI CASHE audits are included in the determination of whether or not an organizational unit is rated in good safety, health, and environmental condition. The BLM’s Assessment Management Branch (WO 854) and the National Operations Center, Architecture and Engineering Branch (OC 670) have been performing SI CASHE audits since 2013. An organizational unit is rated in “good safety, health, and environmental condition” in FY 2018 if it has zero incomplete high priority CASHE and RI CASHE findings and up to 4 incomplete high priority SI CASHE findings. The number of incomplete high priority SI CASHE findings an organizational unit may have and still be rated in good condition will be reduced by one each subsequent year until FY 2022 when it will be reduced to zero.
The performance goal for FY 2018 is 98 percent of the BLM organizational units be rated in good safety, health, and environmental condition.
Budget Impact: None.
Manual/Handbook Sections Affected: None.
Coordination: The BLM Safety Office (WO-740), the Division of Environmental Quality and Protection (WO 280), the Division of Business Resources (WO 850), and the Office of Fire and Aviation Policy (WO-400).
Contact: Ken Morin, Branch of Architecture and Engineering Services (OC-670), National Operations Center, at (303) 236-6418.
1 Attachment
1 - State/Center/WO Points of Contact for the FY 2018 CASHE Status Update (1 p)
Signed by: Authenticated by:
Margaret N. Schneider Ambyr Fowler
Assistant Director Division of IT Policy and Planning
Business, Fiscal and Information
Resources Management