Fiscal Year (FY) 2019 Heritage Program Annual Report Data Calls
October 2, 2019
In Reply Refer to:
8100 (CA-930) P
EMS TRANSMISSION 10/04/2019
Instruction Memorandum No. CA-2020-001
Expires: 10/31/2020
To: All CA District and Field Managers
Attn: CDD Office and Field Office Archaeologists
From: State Director
Subject: Fiscal Year (FY) 2019 Heritage Program Annual Report Data Calls
DD: 10/21/19, 11/07/19
Program Area: Cultural Resources, Paleontological Resources, and Tribal Consultation
Purpose: This Instruction Memorandum (IM) directs Field and District Offices to submit two annual reports.
1. As detailed in an e-mail from WO and in several statewide program calls, the WO Annual Heritage Program Report for FY 2019 is due to CASO 10/21/19.
2. As detailed in Protocol Stipulation 14.3, the State Historic Preservation Officer (SHPO) Protocol Report for FY 2019 is due to CASO on 11/7/19.
Policy/Action:
Task 1 (WO Annual Heritage Program Report for FY 2019): Reporting period covers 10/1/18 to 9/30/19. The content and format of narrative report has undergone significant changes. Please use Template 1. Make sure that subject matter aligns with national priorities and that photograph images are correct format. Tables 1 has undergone minor changes and Tables 2-6 are identical to last year. Templates and additional information are available on the confidential archaeological server at T:\ANNUAL REPORT TO WO\2019\Data Call.
Template 1 New Narrative report format requirement (Major revisions).
Table 1 Heritage Program annual Report Questionnaire (Minor revisions).
Table 2 Heritage Resource Projects and Partnerships has no major changes from previous years. Table 3 Historic Structures Listing has no major changes from previous years.
Table 4 Paleontology. Do Worksheet Tab only.
Table 5 Museum Collections. Do Tab C “Additions-Withdrawals” and Tab D “Partnerships”.
Table 6 NAGPRA, Do all.
Submissions should be completed electronically and posted to your respective District or Field Office folder on the T: Drive no later than 10/21/19. Notify the Deputy Preservation Officer (DPO) by e-mail when complete but do not transmit the reports as attachments via e-mail.
Task 2 (Protocol Report for FY 2019): Reporting period remains unchanged at 10/01/18 to 9/30/19. Per Stipulation 14.3 in the 2019 State Protocol, Bureau of Land Management (BLM) Field Offices and CDD are each required to submit an annual protocol report summarizing program activity to the DPO at the State Office.
The California field archaeologists provide the information as concise narratives of accomplishments and an MS Excel table. To be consistent with prior year submissions, the data covers the fiscal year.
Templates and additional information are available on the confidential archaeological server at T:\ANNUAL REPORT TO SHPO\Annual Report to SHPO 2019.
The SHPO narrative report can be a copy of the WO narrative in Task 1 but with all paleontological activities removed.
MS Excel Spreadsheet Annual Report Tables are identical to 2018. Sheet 6 is pre-populated with 2018 information. Each office must input all data on all tables and review and confirm that all existing inputs are correct on sheet 6. Each office also must fill in blank cells and add additional draft or final PAs and MOAs that were either previously omitted or are new.
Submissions should be completed electronically and posted to your respective District or Field Office folder on the T: Drive no later than 11/07/19. Notify the DPO by e-mail when complete but do not transmit the reports as attachments via e-mail.
Timeframe: To allow sufficient time for State Office review and consolidation to meet Washington Office and SHPO deadline, the CDD and the Field Offices should complete Task 1 by 10/21/19 and Task 2 by 11/07/19.
Budget Impact: The budget impact is minimal. This work is supported by funding distributed through the cultural resources management sub-activity.
Background: The BLM compiles and reports information to comply with numerous authorities: Archaeological Resources Protection Act; 54 U.S.C. 300101 et seq., (formerly known as National Historic Preservation Act); Federal Land Policy and Management Act; Government Performance and Accountability Act; Paleontological Resources Preservation Act; and Executive Order 13327 on Federal Real Property Asset Management. Data are submitted for multiple reports, including the Report to Federal Archaeological Activities, Public Land Statistics, the Performance and Accountability Report, Financial Statements, and the Annual Museum Collections Summary Report.
The BLM also prepares an Annual Report to the SHPOs outlining the preservation activities conducted under the National Programmatic Agreement (NPA) and the State Protocol. The Annual Report is consistent with the BLM’s annual Washington Office reporting requirements, and includes supplemental information agreed upon by the BLM and the SHPOs.
Manual/Handbook Sections Affected: None.
Coordination: Within CA-930 and State Archaeology staff.
Contact: For additional information, please contact Tony Overly, DPO, Archaeologist, at
(916) 978- 4684, or via E-mail at soverly@blm.gov.
Signed by:
Joseph Stout
Acting State Director
Authenticated by:
Larry Weitzel
GIS/Applications Mgmt Branch, CA-946
Attachments (7)
- Template 1 Highlights – FY 19
- Table 1 Heritage Program Questionnaire - FY19
- Table 2 Project and Partner Activities - FY19
- Table 3 Historic Structures - FY19
- Table 4 Paleontology FY19
- Table 5 Museum Collections - FY19
- Table 6 NAGPRA - FY19