FY-2008 Capitalized Real Property Inventory and Certification

CA IM-2008-010
Instruction Memorandum

February 14, 2008

In Reply Refer To:
1535 (CA-944) P

EMS TRANSMISSION: 2/14/08
Instruction Memorandum No. CA-2008-010
Expires: 09/30/09

To:             All Field Office Managers

From:        State Director

Subject:     FY-2008 Capitalized Real Property Inventory and Certification     DD:  5/1/08

Please refer to Instruction Memorandum No. OC-2008-002, FY2008 Capitalized Real Property Inventory and Certification Process which describes the procedures and requirements for conducting this year’s inventory and certification.  Here’s the link to the web page to find the IM and the attachments referenced above: http://web.nc.blm.gov/nhrmc/FY2008-IMlisting.htm.

A copy of the Fixed Asset Report (FA300) for the Real Property located within the boundaries and/or operated and maintained within your Field Office area will be forwarded to you under separate cover.  You must validate the completeness and accuracy of the information contained in the FA300 Report.  Annotate any changes, additions, or deletions on the FA300 Report for each item at each site.  Remember deleting items from the system are just as important as additions.

Real Property sites that are currently not in the Fixed Asset System must be added.  This will require the following documentation:

             Acquisition documents
             Copies of Receiving Reports (with acquisition date information)
             Form 1310-11 (Project Completion Form)
             Form 1530 Property Forms (as applicable)
             Financial Payment Documents

The Real Property Inventory must be completed, certified, and submitted to the State Office no later than COB on May 1, 2008.  It is important to note that capitalized real property inventories can be completed at any time between now and the due date.  Please direct any questions to Dona Maxcy at 916-978-4314 or Wilma Kominek at 916-978-4511.
 

Signed by:                                
James Wesley Abbott                            
Associate State Director              

Authenticated by:   
Richard A. Erickson     
Records Managment

 

Office

California State Office

Fiscal Year

2008